FOM SUPERVISOR APPROVAL PROCESS

(GRANT) TENURE-TRACK FACULTY

  1. NB – the information in this section applies to Tenure-track faculty members in the Research Stream only – for Tenure-track faculty who fall under the Educational Leadership Stream, please contact med.research@ubc.ca for more information on how to apply for supervisory privileges.
  2. Tenure-track faculty (Research Stream) need to write to the Program Director (by way of the Graduate Program Coordinator) of the Faculty of Medicine program they wish to be affiliated with to ask if they can be considered as supervisors in that program.
    • Each program has its own specific approval procedures – a program may require a CV and letter summarizing why a prospective (co)supervisor wants to join that program.
    • For administrative contacts for all FoM graduate programs, visit the GPE contact page.
  3. Once a tenure-track faculty member has been approved at the program level, programs have to ensure that faculty members get added to their Calendar entry.
  4. Tenure-track faculty are the only faculty group with full G+PS privileges, which includes the ability to Chair PhD defence examinations, the privilege to be added to the UBC calendar, as well as the ability to vote at G+PS full faculty meetings.

PARTNER-TRACK FACULTY

  1. Partner-track faculty need to write to the Program Director (by way of the Graduate Program Coordinator) of the Faculty of Medicine program they wish to be affiliated with to ask if they can be considered as supervisors in that program.
    • Each program has its own specific approval procedures – a program may require a CV and letter summarizing why a prospective (co)supervisor wants to join that program.
    • For administrative contacts for all FoM graduate programs, visit the GPE contact page.
  2. Once a partner-track faculty member has been approved at the program level, the FoM Graduate Supervisory Privileges Approval Form must be completed and emailed to the FoM’s GPE Office at med.research@ubc.ca. Note: This form must be completed and submitted to FoM’s GPE Office for each student, unless approval has been granted for a 5-year period.
  3. Partner-track faculty are not UBC employees and are therefore not eligible to become members of UBC Graduate Studies, and cannot Chair PhD defence examinations or vote at G+PS full faculty meetings. However, it is important to note that partner-track faculty DO COUNT towards the 50% G+PS member requirement for advisory commitment composition.
  4. Note: the Recommendation for Supervision of Graduate student by Non-G+PS Member Form needs to be completed in order to obtain approval to supervise in another faculty other than Medicine without prior GP+S approval.

CLINICAL FACULTY

  1. Clinical faculty must first be approved for all supervision and co-supervision of students at the graduate program level.
  2. They may be recommended for a given student, or for all students over a 5-year period, but this latter request is at the discretion of the individual graduate program committee.
  3. All recommendations must ultimately be approved by G+PS via the relevant forms, which must first go through the FoM Graduate and Postdoctoral Education Office who will check them for completion and forward the approvals to G+PS.
  4. For Clinical-faculty to obtain permission to supervise, co-supervise and/or join a doctoral supervisory committee, the GPE Office’s Supervisor Approval Online Application Form must be completed.

NON-UBC AFFILIATES

  1. Non-UBC affiliates can only apply for co-supervision privileges in the Faculty of Medicine. In very rare cases, they may be given primary supervisory privileges, though this is not preferred.
  2. They may be recommended for a given student, or for all students over a 5-year period, but this latter request is at the discretion of the individual graduate program committee.
  3. All recommendations must ultimately be approved by G+PS via the relevant forms, which must first go through the FoM Graduate and Postdoctoral Education Office who will check them for completion and forward the approvals to G+PS.
  4. For non-UBC affiliates to obtain permission to co-supervise and/or join a doctoral supervisory committee, the GPE Office’s Supervisor Approval Online Application Form must be completed.